Documents and Taxes
Client-facing guide to Helm-generated documents, HS codes, and tax estimates.
Helm prepares the documents and tax context needed for import handling. Estimates are based on available invoice data, item classifications, exchange rates, and configured tax rates.
Tax estimate contents
Tax estimates may include:
- Import duty by Uganda HS code.
- VAT.
- Withholding tax.
- Infrastructure levy.
- Import declaration fees.
- Excise duty where the product category requires it.
Helm caches estimates for a consignment and marks them stale when the item inputs change. If item values, descriptions, quantities, or HS codes change, the team should recompute the estimate before sharing it as current.
AI classification and tax rates
Helm can classify items and help identify missing or uncertain HS codes. Default tax estimation no longer relies on AI fallback rates for final calculation paths. When an AI-estimated rate is proposed, it enters a draft review flow and must be approved before it becomes production tax data.
Documents available through Helm
| Document | Typical timing | Purpose |
|---|---|---|
| Original invoice | Intake | Source document from the customer or supplier. |
| Commercial invoice | After item review and classification | Standardized import and clearing document. |
| Packing list | After item review | Item quantities and shipment breakdown. |
| Receipt or proof of payment | After payment confirmation | Payment reference for customer and audit use. |
| Bill of lading or airway bill | After dispatch | Carrier shipment evidence. |
| Customs documents | During or after clearing | URA and clearing support. |
| Delivery note | At handover | Final delivery acknowledgement. |
| GOX shipping invoice | When GOX export paperwork is required | Chinese-language compatible shipping invoice output. |
Client guidance
Treat Helm estimates as operational estimates until customs assessment is complete. Final duties can change if URA or a clearing agent applies a different classification, exchange rate, valuation basis, or regulatory treatment.